It’s 2016 And I’m Buying A New Japanese Fax Machine

It’s 2016 And I’m Buying A New Japanese Fax Machine

What did you do this weekend? I spent my Sunday here in Osaka shopping for a fax machine. No time travel was involved.

[Image: Brian Ashcraft | Kotaku]

I need a new home phone and found myself looking at rows of this:

Also this weekend, months after an odd on-air apology, the country’s most famous boy band SMAP announced it was disbanding. The announcement was made by, you guessed it, fax.

This is no surprise because Japan is one of the few places on Earth where fax machines continue to be widely used. This is why seemingly every year, for the past few years, the international press has written articles on Japan’s love affair with fax machines (for example, here, here, here and here). It’s why I’m writing this one right now!

(Note that AFP reports that they also continue to be used internationally in businesses such as banking and real estate.)

Honestly, it should also come as no surprise that SMAP’s talent agency, Johnny & Associates, sent out the announcement via fax. The company, headed up by folks in their 80s, doesn’t exactly seem computer savvy (none of its boy bands, for example, have YouTube Channels, official Twitter accounts, or that much of an online presence). However, this is not an isolated incident. Loads of other talent agencies — and companies in Japan — keep using fax machines. Which is why Japanese news show Mr. Sunday noted that the press release was sent out by fax as a simple fact but didn’t question WHY THE HELL it was sent out via fax machine.

It’s 2016 And I’m Buying A New Japanese Fax Machine(Image via kaorixsmap)

[Image via kaorixsmap]

One reason often given for Japan’s continued fax-fixation is that it’s easier for Japanese people write by hand because of the country’s complex and vast writing system. Maaaybe, but it’s way easier to type things out on a computer because the software autofill suggestions. Also, when companies like Johnny & Associates sent out faxes, they’re typed. On a computer.

Handwriting is still valued in Japan, and people do like adding little doodles on notes. But this alone doesn’t seem like it could power substantial fax machine sales. Plus, for younger Japanese, the writing excuse might not hold up. As reported in 2012, more and more Japanese people are having a harder time writing certain kanji characters due to the widespread use of, wait for it, computers and mobile phones! The rub is that this is among people who regularly use this sort of tech, and loads of old people do not, or if they do, they might use them in a highly limited sense, such as only using mobile phones for calling. (The inference is that older people are better at kanji than Japanese people in their 20s and 30s.)

The other reason then is that people might think it’s often easier to print something out and then fax it, instead of sending it as an attachment. It’s often just how things are done, but that’s changing.

I’ve always felt people buy fax machines, because they feel like they’re supposed to buy them. In Japan, you need a home phone number. Some basic things are not possible without one. For example, when I arrived in Japan in 2001, you couldn’t even get a video store rental card unless you had a home phone number. So, when you go shopping for a landline, there are rows of fax machines that come with another cordless headset. This is the default home phone, even if you are not using the fax part of it on a regular basis. Having it means that in case you need to, you can. That’s why I’m getting a new one — just in case.

Even though they seem outdated, Japanese fax machines are keeping pace with the times. Sorta. While shopping this weekend for one, I noticed all the different features that they have. For example, Panasonic’s latest fax machines have wifi and can connect to smartphones via an app to let people use their mobile phones on their landline number as well as read faxes on their smartphones. Which seems, in theory, rather garbled and unnecessarily complicated, but there you go.

The in-store displays said things like it was possible to use the phone during blackouts, the numbers are easy to read, it’s possible to check who is calling, etc. Some of the fax makers even offer paid services to filter out unwanted phone calls from sales companies or scammers. Features like these are clearly aimed at older customers.

It’s 2016 And I’m Buying A New Japanese Fax Machine(Image: Brian Ashcraft | Kotaku)

[Image: Brian Ashcraft | Kotaku]

It’s not just older people that continue to use faxes. I do, too! Sometimes I need to send in forms or get things like price estimates on repairs or whatever. Traditionally, those have been sent via fax, but I was surprised when late last year, my car dealer offered to send an invoice by, gasp, email. Application forms, let’s say, for my kids’ summer camp or whatever used to be fax only, but sometimes now have the option to apply online. We still use the fax, but we’re using it less and less. Anecdotal evidence, I know.

For the time being, I imagine the fax machine will stick around in Japan, finding use among folks who don’t have computers or find it easier to deal with hard copies. Sometimes, it is easier! But like SMAP, a boy band filled with 40 year-olds, I don’t see fax machines sticking around forever. Just longer than elsewhere in the world.


  • Japanese have a very strong record keeping culture in line with its bureaucratic & workplace culture. Digital records tend to be shunned in legal circles with traditional cultures still wanting paper originals.

    In Japan paper originals are official records. A PDF scan of a legal document is not acceptable proof of a legal document unless certified copy, but “faxing the original” is accepted (cause the fax transmission header is consider certified). Its weird, but they trust fax machines over computer scans. Its odd culturally but is one of the reason the fax machine lives on.

  • This kind of bullshit was a constant struggle for me in Japan.
    Working in a government office with 15 people? No wifi! One ancient pc running Windows 98! USB drives are banned! Use floppy disks for safety!

    • ha, I laugh or else I’d cry. Working for a school in Aus I’m constantly having to do things that take twice as long because of outdated practices. Having the college flagged as a spammer (by microsoft) because every correspondence is sent via email when the place has an intranet, facebook page, and twitter that is refused to be used.
      Or having someone come by my desk with a printed, typed note marked with changes that I have to re-type and fix because the original has been deleted. The best one though is a staff member not using LMS or collaborating with the department, or teaching the same text because “this computer thing won’t last”.

      While not as severe as your story, I keep having to tell myself to not be inovative, not try to ‘fix it’ or make it ‘efficient’, and to simply keep my head down, shut up and get it done. Because you’ll retain your sanity 🙂

    • that would drive me insane. Used to have a librarian at high school who said I couldn’t use USBs or floppy drives because they might have viruses, and when I asked what I should use she said e-mail… sigh…

  • It’s not surprising. Fax is still used around the place here, especially in real estate dealings.

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